Call for Tenders: Developing of a Virtual Exhibition

The Leo Baeck Institute Jerusalem for the Study of German-Jewish History and Culture is an international academic research institute established to promote research into German and Central-European Jewry in the modern era and to further the liberal heritage of German Judaism in contemporary Israeli society. Founded in 1955 in Jerusalem and named after the last public representative of German Jewry, Rabbi Leo Baeck, the Institute has branches in Jerusalem, London and New York/Berlin, and a scholarly working group in Germany. The work of the Leo Baeck Institute Jerusalem is based on three pillars: research, a cultural program, and archival documentation. In our activities, we reach out to students and scholars as well as to the public in both Israel and Germany.

The Leo Baeck Institute Jerusalem, together with Leo Baeck Institute London and the Institute’s Friends Association are planning an exhibition about the Berlin Hochschule für die Wissenschaft des Judentums, which will include both physical as well as online displays. The project aims at engaging a broad international audience to contribute content as citizen scientists. The exhibition and its campaign will be launched in Autumn of 2023 and run until the end of 2024. The project is funded by the Foundation Remembrance, Responsibility and Future (EVZ) and the German Federal Ministry of Finance (BMF) as part of the Education Agenda ‘NS-Injustice’.

We are seeking proposals to develop the virtual exhibition as well as a database for the Library of Lost Books. Please submit your proposal by email to by June 18, 2023. Bids submitted after that date will not be considered. The tender will be conducted and evaluated by LBI Jerusalem. No remuneration will be given for preparing the offer. All submitted material will be treated confidentially and deleted once the tender process has been completed. Any questions or clarifications regarding this call for tenders should be directed to We thank you in advance for your interest in this project and look forward to reviewing your proposal.

Type of offerOpen call for tenders
Short description of work requiredWe are seeking proposals to develop the Library of Lost Books. Apart from serving as a database and service to compile/gather/manage lost books, the library will also serve as an online exhibition captivating the audience with its interactive scrollytelling experience, educating target groups such as pupils and historians. The winning candidate will base their work on the design and concept of the Design Agency Goldener Westen.
Information about the projectFor 70 years, the Hochschule für die Wissenschaft des Judentums in Berlin has been a world of study and scholarship for students and lecturers. Founded in 1872, it served as a rabbinical seminary and as a research hub for the scientific study of Judaism. Hardly anything is left of the Hochschule today, because the Nazis erased its traces from Berlin. The Hochschule was forced to close in 1942, and surviving students and teachers were dispersed over the world. Our key to reconstructing the Hochschule is its library. After it fell prey to Nazi plunder, many of its books were destroyed. Some, however, survived, and today they are dispersed in collections worldwide, still waiting to be identified. Together with our audience we want to search for them and thereby recreate the lost collection virtually.

The exhibition consists of two complementary components: an online display and several physical installations. The exhibition will be accessible to a global audience and will educate visitors by engaging them. It will invite and empower the visitors to join the search for the Hochschule books. We want to capture the attention of pupils, students, historians, librarians, archivists, and book enthusiasts. As our designated audience is international, we will provide different language versions of the exhibition’s contents (English, German, Hebrew and Czech).

A social media campaign will accompany the exhibition to build a dedicated community of citizen scientists. To ensure sustainable storage and reusability of the research data collected by the citizen scientists, a custom-built database will be required. Part of the online exhibition will be a visual representation of the database content in the form of a map.

The exhibition will be launched in the autumn of 2023 and run until the end of 2024.

Detailed description of work requiredThe virtual Exhibition should include:

·         A publicly available landing page incorporating a scrollytelling experience as designed by Goldener Westen. The desired features of interaction, web animation as well as implementation of audio can be viewed in the following inspirational board with references from similar projects:

·         During the next few weeks (until end of June) – a clickable Figma prototype of the first chapter of the website will be provided by Goldener Westen – including all needed modules and features that are necessary for the immersive experience.

·         A publicly available database with a table, grid and map view to visualize, filter and search among all available books for this project. Initial designs of these views have already been designed as clickable Figma-prototype to be seen here – with the desired functionality and interaction (it’s still work in progress, but more than 90% is already approved):

·         A publicly available, single book view displaying detailed information about a single book chosen through one of the browser views. For the initial designs of this view, please refer to the Figma-link above.

·         A publicly available interface to submit inquiries about potentially found books. The interface should allow users to claim a book to be found and attach personal contact information, pictures of the book and other information necessary for authorized personnel to determine the authenticity of each inquiry. The design of this page has not yet been developed.

·         An authentication view used by authorized personnel, i.e. content moderators, including user signup, login and password recovery. The design of this page can be taken from the set of the used CMS.

·         A user management view used by authorized personnel to browse, add, edit and delete other content moderators. The design of this page can be taken from the set of the used CMS.

·         A moderator view used by authorized personnel to browse, review and moderate inquiries about potentially found books. In this view, content moderators should have the possibility to accept/discard inquiries with sufficient information. Inquiries needing additional information as well as duplicate inquiries should have a separate status/category while waiting for further information. The design of this page can be taken from the set of the used CMS.

·         A book ingested view used by authorized personnel to ingest books – both initial entries of already known books and new books coming from inquiries. The design of this page can be taken from the set of the used CMS.

·         A view of existing books used by authorized personnel to update information about books available in the database. The design of this page can be taken from the set of the used CMS.

·         Support for multiple locales across all views. Initially requested locales: English and German. Next up: Czech and Hebrew (to be done until the end of the year 2023).

·         An ongoing service contract until the end of 2024 for maintenance of the database and website, with a fixed service fee per month.

·         To ensure the concept's consistency, we can only accept offers for the complete scope of work. Delivery of parts of the finished products will only be permitted if this has been contractually agreed.

·    The tasks may be completed remotely. The winner of this tender does not need necessarily be located in Israel. Since this is an international project, we expect close coordination via video meetings and delivery of finished products electronically.

·    Terms of payment: A proper invoice for each order must be submitted to: Leo Baeck Institute Jerusalem, Shimrit Radai, 33 Bustenai Street, Jerusalem 9104201 P.O.B 4242, Partial invoices must be marked and will only be permitted if contractually regulated. Unless otherwise agreed, each invoice will be settled within 30 days. Incomplete invoices will be rejected.


1. Landing page – Scrollytelling exhibition.

2. Book browser – aka database

A. Table view – Overview of all available books in a tabular format with search and filter functionality.

B. Grid view – Overview of all available books in a tabular format with search and filter functionality.

C. Map view – Overview of all available books in a map format with search and filter functionality.

D. Single book view – Detailed book information.

3. Found books inquiry interface – Submission form used to claim a book to be found.

4. Moderator pages

A. Authentication – Login window with multiple authentication methods.

B. User management – Addition/deletion/editing of authorized users.

C. Book ingest interface – Moderator interface to add new books.

D. Book editing interface – Moderator interface to edit existing books/add new information.

E. Found books inquiry review interface -Moderator interface to manage inquiries sent by

public users.

F. The moderation features should ideally be realizable with the used CMS and would then not require any additional UX/UI design from Goldener Westen.



1. API – Used to query the book and user database, as well as the possibility to integrate data from other databases and resources (i.e. Excel and/or Google tables)

2. Test suite – Necessary to ensure API/database functionality, quality and integrity.



1. Storage – Database storing book information and user data (authorized users) together with backups. Cloud based through a cloud provider of the customers' choice. Please include recommendations for possible services in your offer.

2. Deployments/CI/CD – Automated deployment flows upon frontend and backend updates running tests and integrating changes to the live site.

3. Hosting/CDN/Security – Webpage hosting, content delivery and site security such as DDoS mitigation and spam filters. Cloud based through a provider of the customers' choice. Please include recommendations for possible services in your offer.

4. Content management/localization – Headless content management system to store all site text in different languages. Decoupled from source code to make content management possible by non-developers. Cloud based through a provider of the customers' choice. Please include recommendations for possible services in your offer. [We will deliver at a later date information on possible limitations regarding the service provider for webstorage/Cloud services.]

Submission requirements·     A short proposal outlining the candidate's approach to realizing the products specified above.

·     A project plan, including timelines and milestones.

·     A detailed and itemized budget plan.

·     A portfolio presenting a general introduction of the candidate and the candidate’s previous work, including online exhibitions.

Period of performanceWorks for developing and delivering the products should start no later than end of June 2023, beginning of July at the latest. We aim to go live with a first version in October 2023. The finished products will need to continue to receive support until the end of the project in December 2024.
Deadline for submissionJune 18, 2023
Notification of acceptance of proposalJune 26, 2023 at the latest
Evaluation criteria·     Quality of the proposal (40 %)

·     Budget and cost effectiveness of the proposal (30 %)

·     Relevance of the candidate’s previous experience and qualifications (20 %)

·     Feasibility of the project plan (10 %)

Contact personIrene Aue-Ben-David
Leo Baeck Institute Jerusalem, 33 Bustenai St., Jerusalem 9104201 P.O.B 4242


Thank you and good luck!

Dr. Irene Aue-Ben-David

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